List Your Home With Us

Checklist for Single Family Home Assigned 

24hr Talking Ad # _______________

Item

Pre-Listing

Assign to

Done

 Notes

1

Research ownership

2

Research legal description

3

Assessment & status

4

Research all comparable currently listed properties

5

Research previous sales activity, expire, active

6

Order property profile from title company/land titles

7

Review property profile

8

Access tax information ordered

9

Review tax information

10

Research legal names on title

11

Complete market study, prepared (CMA) and total market overview (TMO)

12

Enter in pre-list software or MLS

13

Send confirmation of listing appointment

14

Prepare listing presentation

15

Assign Excalibur 24hr Talking Ad Code To Property

16

Write a selling script for this property from details gathered and your knowledge of the area

17

Record selling script into 24hr Talking Ad Code

18

Prepare letter or post card with your 1-800 24 hr Talking Ad number and code. Include with Video or pre-listing package.

19

Have pre-listing package delivered to seller

20

Call to confirm appointment with seller, ask pre-appointment
questions you may have

21

Good luck with your listing presentation

22

Present market study to seller, including comparable/s, sold/s,
current listings & expired

23

Present strategic master marketing plan to seller

24

Call your 1-800 24hr talking ad and have seller listen to their
listing. You may also have the email notice to your cell phone or pager. Mr. Seller "We respond immediately to all calls on your property"

25

Discuss preparation needed to market effectively

26

Plan goals with seller

27

Present plan of action to seller

28

Suggest financing alternatives

29

Listing contract & addendum/s signed by seller

30

Property disclosure form filled out and signed

31

Job well done you got the listing

32

Pre-listing information package picked up

33

Ask Seller for a referral. "Do you know anyone thinking of selling that could benefit from this level of home marketing service?"

34

Video picked up for recycling or seller gives to friend

35

Pre-listing checklist completed.

Checklist for Single Family Home Assigned 

24hr Talking Ad # _______________

Item

Listing Checklist

Assign to

Done

  Notes

1

Open file on new listing

2

Advise staff of new listing

3

Review current title information

4

Order plot map

5

Lot size confirmed

6

Owners house plans received if applicable

7

House plans reviewed

8

Organize file in proper order

9

Make contact cards

10

Put into letter sequence

11

Order Just Listed post cards or door hangers

12

Rewrite your 1-800 24hr Talking Ad Script for this property

13

Record revised script in assigned code

14

Prepared sign rider with assigned your 1-800# & 24hr Talking Ad Code

15

Have Sign installed With 24hr Talking Ad Sign Rider

16

Call owner to schedule caravan/office tour/MLS tour

17

Prepare flyers and feedback form and faxes for caravan (Include your 1-800# & 24hr Talking Ad Code)

18

Interior room sizes measured

19

Exterior home dimensions plotted/measured

20

Ask seller for copies of any warranties still in place and
transferable

21

Year home was built researched

22

Property disclosure delivered

23

Property data sheet prepared for office

24

Showing instructions prepared, office notified

25

Loan/Mortgage Company & Loan/Mortgage Number, Sellers
Lawyer information, provided by Seller

26

Written permission from the seller to obtain information from the lender/mortgage

27

Current loan/mortgage information verified by lender

28

Loan/mortgage assumption requirements researched

29

Second loan/mortgage company & loan/mortgage number
provided by seller

30

Second loan/mortgage information verified with lender

31

Review current appraisal if available

32

Lot information researched for size & dimensions

33

Land use researched

34

Zoning researched

35

Required elementary school researched

36

Required junior high school researched

37

Required high school researched

38

Home owner association manager contacted

39

Homeowner association fee researched

40

Copy Of By-Laws, Financial Statements, Rules And Regs if property is in a building scheme or fenced community

41

Home owner association services provided

42

Have extra key for lock box

43

Lock box installed

44

"Terms" Sign Installed (Bright Ugly Attention Getting Sign) with only your 1-800 and the 24hr Talking Ad code and your USP

45

Brochure box installed

46

Average utilities researched

47

Sewer/septic system researched

48

Electric bills researched

49

Water fees or rates researched

50

Natural gas availability researched

51

Propane tank lease term and rate verified

52

Oil tank lease term and rate verified

53

Property inclusions and amenities are noted

54

Ads written with seller's input

55

Color photos taken

56

Power of attorney reviewed and filed

57

All prorating are researched and noted

58

All rents and deposits are verified

59

Copy of leases provided

60

Set meeting with tenant, create working relationship, set showing schedule, tenant as potential buyer

61

Coordinate showings with tenant

62

First right of refusal verified

63

Repairs and maintenance noted/completed

64

Property disclosure form posted

65

Home owner warranty made available

66

Home owner warranty application completed

67

Home owner warranty application mailed

68

Home owner warranty received

69

Home owner warranty filed

70

New listing entered into MLS system (Add your 1-800# & 24hr Talking Ad Code to the remarks section)

71

Pre-listing checklist completed.

Checklist for Single Family Home Assigned 

24hr Talking Ad # _______________

Item

Marketing Checklist

Assign to

Done

  Notes

1

Add property to office active inventory list

2

Confirm owner has a copy of the listing agreement

3

Proof MLS computer printout

4

Marketing flyer prepared (Include your 1-800# & 24hr Talking
Ad Code)

5

Add new listing to your web site and include Excalibur E-Ad
Audio Link for this listing

6

Email message prepared with your 1-800#, 24 hr Talking Ad code and hot link to this listing on your web site

7

Marketing flyer mailed to seller for review

8

Marketing flyer delivered to brochure box

9

Load Fax Back Material (Flyer, Your profile sheet, Location Map, Mortgage Qualification Sheet, etc.) Into your 1-800# & 24hr Talking Ad Code for this property

10

Put marketing flyers in all agent mail boxes at all board offices

11

Email blast to top 10% agents in area

12

Email blast to your data base of potential buyers

13

Email blast to preferred brokers

14

Promote at office sales meeting

15

Include in office tour of new listings

16

Include in MLS/caravan of new listings

17

Promote At Board Of Realtors Meeting, leads group, etc.

18

Mail out "just listed" announcements to neighborhood

19

Advise network referral program

20

Notify your Buyer agents of new listing

21

If applicable do a Voice Broadcast to Geographic Prospect Area or your database of clients that has said "give me a call when you find ?? Type of property" [Excalibur's voice broadcasting services]

22

Assigned Buyer's Agents follows-up on each audio E-lead from the Excalibur system (your 1-800# & 24hr Talking Ad Code)

23

Provide marketing data to incoming referral buyers

24

Provide "special feature" cards for marketing (if applicable)

25

Write Ad for newspaper (Include your 1-800# & 24hr Talking Ad Code)

26

Advertise in paper on rotating basis

27

Mail copy of newspaper ad to seller

28

Write Ad for homes magazines (Include your 1-800# & 24hr
Talking Ad Code)

29

Advertise in homes magazines